Professional and Technical Writing/Instructions/Visuals

The Value of Visual Instructions

Visual instructions may or may not include text. Generally, it is good to have both being that there are different learning styles. However, it can often vary depending on the intended use of the instructions. Visual instructions serve to clarify a concept that is difficult to explain using only words. Graphics may be used to show how something looks, how something should look once the step has been completed, how something is done or constructed, show trends or relationships, add liveliness to the project or simply organize information. Graphics are useful since almost everyone (including children and others of a different language) can understand visual instructions. It also eliminates the cost of having to translate and print text instructions in multiple languages. Graphics are useful in instructions because people can see exactly what they need to complete.

Business and Marketing:

• Minimize language barriers.
• Speeds up the learning curves.
• Minimize human variability.
• Increase instruction use rate and comprehension
• Reduce product returns.
• Decrease assembly time- increase customer satisfaction
• Ease technical support.
• Visualize and generalize data into understandable trends
• Increase integrity of reports and memos
• Promote professionalism
• Ensure universal understanding

Academia:

• Make abstract ideas visible and concrete.
• Connect prior knowledge and new concepts.
• Provide structure for thinking, writing, discussing, analyzing, planning, and reporting.
• Focus thoughts and ideas, leading to understanding and interpretation.
• Help students to clarify thoughts, organize and analyze information, integrate new knowledge, and think critically.

History

Graphics have been used for communicating a message or story long before written text. Examples include maps, trail markings on trees and cave paintings.

Maps are a prime example of using graphic space to represent real space.

Common Problems with Visual Instructions

An example of visual instructions.

While there are a number of benefits of visual instructions, there are also some drawbacks. When there are no words included people may interpret graphics differently. Some graphics can be unclear, and this can confuse the intended audience if the process is very detailed and requires pieces that look identical. When the pictures include a lot of different peices it is also necessary to zoom in on difficult parts in order to see them better. Also, if each peice is not drawn to scale, then a circle could represent the top of a table or a washer. There are also certain graphics that not everyone understands. If you work in a field that employs specialized graphics, use these graphics only when communicating with readers in your field who will understand and expect them. If you are using the graphics for a wide audience (such as a board game that may be used for young children to senior citizes), make sure that the graphics you choose can be understood by all.