Openbravo POS/Quick tour

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Overview[edit]

Run start.bat (win32) or start.sh (Unix) to start the Application.

This starts the application in a maximised window. It is possible to start the application in fullscreen mode as would likely be required in a deployment scenario. See below for further details.

The lower part of the screen lists all of the current valid accounts. By default, these are

  • Administrator
  • Manager
  • Employee
  • Guest

You can log in as any of these users by selecting the relevant icon. You will not be prompted for a password since all of the default accounts are created without a password.

Select the Administrator login


Once logged in as administrator, there are three collapsible panels on the left side of the screen. These are

Principal

This is where the basic point of sale operations take place. It is possible to record sales, issue refunds, close the cash for the trading period and create reports on the cash transactions.

Administration

Here you can set up the product catalog and tax categories. You can also run miscellaneous reports (I assume these will be repositioned soon) and configure the basic application level objects (users, tables, floors and other resources).

System

Here you can configure the behaviour of the application infrastructure. For example, the location of the persistent store (by default, a HSQL DB in your home directory), the printer properties and whether the application operates in fullscreen or windowed mode.


Getting Started[edit]

User Management[edit]

From the administration panel on the left, select Configuration then Users. Here you can add, remove and edit the system users. To add a new user, select the third last icon from the top toolbar and fill in the values for Name and Role. You can optionally set the password and provide an image for this user.

You can delete the existing accounts by selecting them in the listbox and clicking the icon with the red cross.

WARNING: There is no confirmation for any deletion!

To save all of your changes, select the last (save) icon from the toolbar.

Tax Management[edit]

From the administration panel, select Stock then Taxes. Here you can set up tax bands that will later be associated with products. This allows taxation calculations to be performed automatically.

Category Management[edit]

Managing the catalog consists of setting up categories and adding products to those categories. Note that

  1. Categories cannot be nested
  2. Products can belong to at most one category

To set up a category, go to the Administration panel and select Stock, then select Categories. The form layout is similar to the user management form. Select the New icon and fill in the values for ID and Category. Note that the category ID must be unique. If you reuse an ID you will receive the error message

Notice: Cannot create a new record.

If you select the Information button from the error dialog, you should see the following message

net.adrianromero.data.loader.DataException: 
java.sql.SQLException: Unique constraint violation:  
in statement [insert into CATEGORIES (ID, NAME, IMAGE) values (?, ?, ?)]

This is the databases way of telling you that you have reused an ID value.


Product Management[edit]

From the administration panel on the left, select Stock then Products. Here you can add, remove and edit products. To add a new product, select the third last icon from the top toolbar and fill in the values for Reference, Name, Buy Price and Sell Price. You can optionally specify values for Category and Tax. As with categories, the value for Reference must be unique. If you select the Catalog checkbox, the product will appear in to system users when they select the appropriate category.

Note: products cannot be added until a tax rate and a category has been created for them.
From the GENERAL tab, click STOCK. 

Stock Cost per Year.
Stock Volume.         The starting count for this Product.

From the STOCK tab, click PROPERTIES

Auxiliar  -           If this product is on consignment, check this field

Scale

Typical Workflow[edit]

  • Concept of closing cash
  • Procedure for ringing up sale
  • How TP interacts with
    • Barcode scanner
    • Cash Drawer
    • Credit card reader
  • Report generation


Bulk Operations[edit]

  • JDBC configuration
  • DB Schema layout
  • Sample bulk import procedure

-- !! How does one import a product list?

There are various applications out there that provide access to MySQL data  

from  EXCEL.  One example is found at http://www.sobolsoft.com/excelmysql. 

 It is $29.00 for the full featured Excel Add-In, but it provides complete 

IMPORT and EXPORT data flows - all the features of a spreadsheet, and all the 

functionality of a database.

The free-est, cheapest method would be to key the Product data into a file (CSV 

or some other data format), and then use the MySQL loader tools. PostgreSQL has 

loader tools, too.