Microsoft Office/Strategies for College Success

Vocabulary

• Presentation
• Slide Show
• Slide
• Layouts
• Title Slide
• Landscape Orientation
• Placeholders
• Mouse Pointer
• Vertical Scroll Bar
• Horizontal Scroll Bar
• Scroll Box
• Scroll Arrow
• Status Bar
• Document Theme
• View
• Normal View
• Slides Tab
• Outline Tab
• Slide Pane
• Notes Pane
• Notes Page View
• Splitter Bar
• Line Wraps
• Paragraph
• Level
• Multi-Level Bulleted List
• Promoting
• Demoting
• Slide Indicator
• Slide Show View

PowerPoint Features

• Word Processing
• Outlining
• Charting
• Drawing
• Inserting Multimedia
• Saving to a Web Page
• E-mailing
• Collaboration
• Preparing Delivery

Vocabulary Quiz

http://www.yacapaca.com

PP1-College Success

Lesson

Guidelines

PowerPoint is a presentation tool, not for writing research papers.

• Never put more than 7 bulleted items on a page
• Never put more than 7 words in a bulleted item
• Do not write in full sentences
• These are notes to prompt what to talk about next
• The viewer should not get full information from your slides
• The viewer should not pay more attention to your slides than to you
• The slides should give general topics
• The slides should entertain they eye so the ear will listen better
• Don't use lots of different colors - keep it simple
• Make the focus on the slide on one item
• Each slide is for one topic
• A topic can take up as many slides as needed
• Keep fonts to easy to read ones - stay away from scripts and fancy fonts

Ideas to keep in mind

• Don't type in all capital letters, other than titles
• Keep font sizes larger than 24 point
• Choose colors carefully
  • Colors represent emotions - see http://en.wikibooks.org/wiki/Microsoft_Office_2007/Cover_Letter under theme colors
  • Color blind people can not distinguish certain colors
  • It is safest to stick with theme colors as they are

The Document Window

Slides Tab: Outlines Tab:

Create a title Slide

• Start in a new document
• The first slide that appears is a title slide. It has a place for a title and a subtitle. Usually the title is the subject of your presentation, and the subtitle would be the presenters name.

Text on Slide 1

• Type in the title for this presentation: CLASSROOM SUCCESS
• Click into the Subtitle place holder and type in: Presented by
• Press enter and type in: your name

Selecting a Document Theme

Themes add color and style to every slide in your presentation in a consistent and unified fashion.

• Go to the Design Tab
• Find the Theme group
• Click the MORE button to show the Theme Gallery
• Hover over a theme to see a preview
• Click on a theme that matches the content of your presentation

NOTE: you can change the theme at any time. It is also a good idea to get your content in first and then apply the theme after so you are not distracted by the colors. The content is the most important thing.

Adding New Slides

Once you have the first slide created you are ready to add more slides.

• Go to the HOME tab
• Click on the NEW SLIDE button
  • The top part will create a new Text and Content slide
  • The bottom will allow you to choose the style of slide to create.
• Click on the top or choose Text and Content for a standard slide.

Create a Bulleted List

By default the Text Slide has a bulleted list in the bottom portion.

If you needed to create a section with a bulleted list you would:

• Go to the Insert tab
• Go to the TEXT group
• click on TEXT Box
• Click on your slide
• Go to the HOME tab
• Go to the PARAGRAPH group
• click on the BULLETS button

Type in your text for the first line item in your list

• Press enter to go to the next line
• Press TAB to Increase the level of the indent
  • TAB increases the indention level or demotes it or makes it a lower-level paragraph
  • SHIFT+TAB decreases the indention level or promotes it or makes it a higher-level paragraph

Text on Slide 2

Get Organized

• Time management
• Scheduling
• 2 to 1

Notes on Slide 2

Time management skills help balance academic, work and social events

Create a Schedule each week that accounts for all activities

Study 2 hours for every 1 hour you are in class

Text on Slide 3

Listen Actively

• Sit in front
  • No distractions
• Summaries
• Be Prepared
  • Review
  • Preview

Notes on Slide 3

Sit in front to focus your attention

No distractions – don’t tolerate anyone distracting you

Make mental Summaries of material

Be Prepared for class

Review – notes from your book, and from the previous class

Preview material covered that day

Text on Slide 4

Exam Strategies

• Review for a week
  • No cramming
    • Short-term memory
• Read Whole Test
  • Start what you know
    • Think positively
    • Stay focused

Notes on Slide 4

Review for a week – that is 20 minutes a day for 7 days

No cramming this is not effective – you will not remember, it causes stress and sleep deprivation

Short-term memory

Read Whole Test from cover to cover

Start what you know the best and move to what you know lesser

Think positively if you know your going to fail – you will

Stay focused, don’t daydream, answer the question asked.

Scope creep – talking about more than what the question asks you to

Add Graphics to the Slides

Graphics are a nice way to show the listeners what you are going to talk about. They should be used to enhance the meaning and bring attention to the main focus. They should not be used just because you can.

To add a clip art

• Go to the INSERT tab
• Click on the CLIP ART button to open the task pane
• Type in a keyword in the Search For box and press enter.
• Click on the clip art you want to place into the slide.
• Use the re-size handles and move the clip art so it looks "nice" on the page
  • The page is balanced
  • It is not on top of any of the text
  • It is big enough to see, but not so big it overpowers the text

To add a picture

• Go to the INSERT Tab
• Click on the PICTURE button
• Browse to find the picture where you saved it
• Double click on the picture
• Use the re-size handles and move the clip art so it looks "nice" on the page
  • The page is balanced
  • It is not on top of any of the text
  • It is big enough to see, but not so big it overpowers the text

Spell Checking

Once you have created all the slides for your presentation you need to go back and look at each one. This will let you see inconsistencies. You should also read each slide out loud, you will find more grammatical errors that way. Finally you should run a spell checker on it.

• Go to the REVIEW tab
• Click on the ABC Spelling button and it will spell check the entire document.

Display Presentation in Grayscale

If you are going to print the presentation out on a black & white printer, you should view the presentation in grayscale first to see how it will print. There are times you will place graphics behind your text and it will look fine in color, but in grayscale you will not be able to read it.

• Go to the VIEW tab
• Go to the COLOR/GRAYSCALE tab
• Click on the Grayscale button

You might want to check out the Pure Black and White view as well.

Printing A Presentation

Like with any document it is a good idea to print preview your document prior to printing.

Print Preview

• Click on the Office Button
• Hover over Print
• Click on Print Preview
• Go to the Page Setup group
• Set the Print What to the style you want to print.

SLIDES

Prints one slide per page and the one slide take up the entire page. This is a good view for final editing if you have placed items on the slide with detail.

HANDOUTS

• 1 per page - Shows one slide per page with a blank section at the bottom
• 2 per page - Shows two slides per page and takes up most of the page
• 3 per page - Shows three slides vertically on the left with a set of lines on the right for a person to take notes in.
• 4 per page - Shows four slides per page and takes up most of the page
• 6 per page - Shows six slides per page and takes up most of the page
• 9 per page - Shows nine small slides per page and take sup most of the page

NOTES PAGES

Prints one slide per page at the top, and then prints all the notes you have entered for the slide at the bottom of the page. This is a great view to print for when you are giving your presentation.

OUTLINE

Prints the same outline that shows up on the Outline Tab.

Project

Create a Presentation on your favorite (Car, Shoe, Computer, ...) Use the techniques learned from the in class practice PowerPoint to create the slide show.

1. Pick a school appropriate topic as exampled above.
2. Slide 1 - Title slide
3. Include at least three text slides with bulleted lists (at least 4 line items per page). Here are some ideas on what you can put on each page.
   • Slide 2 – What is so special about this – Special features
   • Slide 3 – Why you picked it, Why is it important to you
   • Slide 4 - Where you can get it – How much it costs
4. Include a multi-level bulleted list
5. Include clip art or a picture on each text slide that fits the topic of the slide.
6. Add notes to each slide page
7. Pick a Theme
8. Format with colors, bolding, and italics as needed
9. Spell Check
10. Print as handouts - 3 to a page

You will be giving your presentation next class period. You must speak!!!

Rubric

Presentation on YOUR FAVORITE ...

Standards	1 point	2 points	3 points	4 points	5 points
Creates a title Slide - slide 1	Missing 4 item	Missing 3 item	Missing 2 item	Missing 1 item	Slide is formatted as a title slide, has a title and subtitle. Fonts are easy to read with size, style, and color choice.
Creates a Text Slide - slide 2	Missing 4 item	Missing 3 item	Missing 2 item	Missing 1 item	Slide is formatted as a text slide, has a title and text placeholders. Fonts are easy to read with size, style, and color choice. Slide follows the rules of 7.
Creates a Text Slide - slide 3	4 mistakes	3 mistakes	2 mistakes	1 mistake	Slide is formatted as a text slide, has a title and text placeholders. Fonts are easy to read with size, style, and color choice. Slide follows the rules of 7.
Creates a Text Slide - slide 4	4 mistakes	3 mistakes	2 mistakes	1 mistake	Slide is formatted as a text slide, has a title and text placeholders. Fonts are easy to read with size, style, and color choice. Slide follows the rules of 7.
Presentation covers the 5W's and 1H	Missing 4 elements	Missing 3 elements	Missing 2 elements	Missing 1 element	The presentation covers Who, What, Where, When, Why, and How
Applies a Theme	No theme applied	Poor Choice	Average Choice	Good Choice	Theme makes sense for topic. Excellent choice
Uses graphics to enhance presentation.	no graphics	Missing graphics on most slides and/or poor choices for your topic.	Missing graphics or several are poor choices for your topic.	Missing graphic, or poor graphic choice.	Includes graphics on all text slides. Graphics enhance the topic of the slide. Graphic is placed to not distract from text. Graphic is of a size that can been easily seen.
Adds Notes to the text slides	no notes, or poor notes on all slides	Notes missing on two slide or notes are not complete on three slide	Notes missing on one slides or notes are not complete on two slide	Notes are not complete on one slide	Notes are added to all text slides and the notes enhance the presentation. It is clear what the creator wanted to discuss on this slide.
Printed handouts for slides	Outline was printed instead of handouts	slides were printed instead of handouts	Notes pages were printed instead of handouts	Handouts were printed for the slides	Handouts were printed for the slides, there are three slides per page.