Meeting Basics/The Meeting
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So the meeting comes. What are you going to do? Here it is:
Contents |
[edit] Participants with Special Roles
Two participants have special roles in a meeting, the first the chairman takes care of an orderly progression of the meeting, sees that procedures are followed and that every participant gets a chance to play his or her role, the second is the secretary who supports the chairman and is also responsible for taking the minutes. Together they form the motor of the meeting.
[edit] Chairman
[edit] Secretary
[edit] Speaking and Listening
[edit] Introducing an Agenda Point
[edit] Formal Structures for Allocating Speaking Time
Quotations on communication: (contributed by Vividh jcimargao@sify.com) "It is better to keep quiet and let people think that you are a fool than to open your mouth and clear all doubt." "We have two ears and one mouth that we may listen more and speak less." "Learn to listen and listen to learn".
[edit] Minutes
[edit] Taking Notes
Minutes are a written record of what transpired at the meeting. Minutes can be of two types. Minutes of Resolutions wherein only the resolutions taken at the meeting are recorded or minutes of discussion wherein the entire discussion that led to the decision is recorded. Minutes of discussion help us to understand the reasoning behind a certain resolution/decision while minutes of resolution can help the person who was instrumental in initiating a certain decision to remain in the background. If meetings are not properly conducted we say the 'Meetings are places where minutes may be kept but hours are wasted". -Jc HGF Vividh Pawaskar jcimargao@sify.com
