ERP Internals/Modules/Purchasing/Functions/Create a Purchase Order

Trade Services Purchase aims at making available the required materials of the right quality, in the right quantity, at the right time and at the right price, for the smooth functioning of the organization. All purchasing and subcontracting activities such as inviting quotations, supplier evaluation, placing purchase order, order scheduling and billing are covered in this module. Order tracking is made easy for the purchase department by the various reports and MIS that are available in e Trade Services Purchase. Import of goods is also handled by the system.

e Trade Services Purchase is integrated with Inventory, Finance & Production Planning.

Features & Highlights

• Highly parameterized – to reduce data entry
• Streamlines purchase and process cycles
• Detailed Supplier/Subcontractor/Service Provider database
• Capturing materials requirement
• Automatic firing of purchase requisitions based on MRS
• Quotations from various suppliers
• Quotation validity
• MIS for vendor evaluation based on quality, price & delivery time
• Subcontracting – generation of process orders
• Multiple indents for multiple items in a single PO
• Purchase order processing for
  • Raw Materials
  • Sub-contracted items
  • Bought out items
  • Non-inventory items
  • Fixed Assets
• Purchase order entry with item details and other details like taxes, discounts, extra charges like freight, P&F, octroi etc.
• Flexibility to generate Purchase Order in domestic and foreign currency
• Recording Payment terms in PO
• Excise consideration in Purchase and Process Orders
• PO authorization
• PO amendments with complete amendment history
• Order cancellation and order closing
• Multiple delivery schedules
• Quality inspection of goods
• Advance adjustments
• Purchase bill with updating of GL and purchase book
• Service contracts, Service Bills, Service indents and PO
• Value based approval of indents
• Bill of Entry
• Complete import functionality with handling of custom details - Purchase Bill for import, Excise consideration in imports
• Reports for Order tracking for complete control on the procurement cycle

SCM integration through the Internet – posting quotation on web by suppliers. Importing quotations into ERP after validations